Agreements

Agreements Agreements are input or output in PMBOK processes. An agreement is a document that is signed between two parties. The agreement may be a legal document (where the legal system is involved) or a mutual document (where two parties are involved bypassing the legal system of the land). If the Agreement is legal then…

Analytical Techniques

Analytical Techniques Due to environmental factors, a project execution may vary from the plan. It is the project manager’s responsibility to identify the amount of variance in comparison to the original plan, determine the root cause, and forecast potential outcomes considering the amount of variance and environmental variables. This work is called “Analytical Techniques”. In…

Benefits Management Plan

Benefits Management Plan Project Benefits Management Plan is one of the subsidiary plan. This plan can include the following sections. Target benefits (e.g., the expected tangible and intangible value to be gained by the implementation of the project; financial value is expressed as net present value); Strategic alignment (e.g., how well the project benefits align…

Business Documents

Business Documents Business Document is input at many places in PMBOK processes. Based on the process name or process context (industry, project size, organization procedures) this may refer to one of multiple of the following documents. Business Document is input to the following processes

Change Requests

Change Requests Project is an instrument of change. Hence during the project lifecycle changes are inevitable. Therefore Change Request in Project Management is an extremely important process in any project. PMI’s PMBOK helps us handling the change request very carefully throughout the project. As per PMBOK change request is any deviation from the plan which you…

Close Project or Phase

Close Project or Phase Close Project or Phase This is the process of finalizing all activities across all the project management process groups to formally complete the project or phase The project manager needs to ensure that the following activities are completed before a project is declared as closed. Obtain final acceptance of the project…

Closing Process Group

Closing Process Group Closing Process Group is the last process group in the PMBOK. But it does not mean all the activities of the processes of this process group are done last. Many of the activities under the only one process of this process group are done during the project life-cycle. Some of the activities…

Collect Requirements

Collect Requirements Collect Requirements In this process assigned person(s) needs to collect requirements from the stakeholders. All functional, non-functional, technical, system, quality requirements are collected and documented. All those documents where requirements are documented are collectively called . Depending on the availability of the stakeholders, technical nature of the project, clarity of scope and requirements,…

Control Schedule

Control Schedule Once the deliverables and schedule have been promised to the stakeholders. The project team should be committed to complete the planned activities as per the schedule. Monitor the actual time taken to complete the activities, measure the schedule variation if any, compare the variation against the allowed limit, analyze the reasons for variation….

Control Scope

Control Scope Control scope is a monitoring and controlling process. In any project especially large, complex, long duration, distributed team project it is possible that changes will go out of control. If the project management team is not able to manage and control the changes then no matter how good your project resources are you…

Cost-cutting tools

Cost-cutting tools Tools that help top management in reducing the cost of running operations of the company with minimal or no negative impact on brand image, product quality, and employee motivation. Three top cost-cutting tools used by the top management are. Downsizing – in simple words reducing costs by reducing personal and business structures; Outsourcing –…

Create WBS

Create WBS A WBS (Work Breakdown Structure) is an extremely important document of any project. This document helps customers, management, and project manager in knowing the overall progress of the project. In the absence of WBS, it is not possible to report the project progress like how much work has been done, how much money…

Data Analysis

Data Analysis Data Analysis is a tool and technique used in 32 out of 49 processes (PMBOK 6th Edition). Based no the process name and context in which process is being applied it can mean any of the following or multiple tools simultaneously. Data Analysis is Tool and Techniques of Following Processes

Data Gathering

Data Gathering Data Gathering is a tool and technique used by the project team. Based on the process name and process context it can mean any of the following. Data Gathering tool and technique is used by project team during following proceses.

Data Representation

Data Representation Data Representation is a tool and technique used in 11 processes (PMBOK6). Based on the process name, context of the process it can mean any of the following techniques. Data Representation is tool and technique of following processes

Decision Making

Decision Making Decision-making tool & technique is used for prioritization/ranking of actions/ requirements/ alternatives etc. This tool and technique is used in the following processes of PMBOK6. Primarily there are two main techniques of making decision.

Define Activities

Define Activities When you know what needs to be delivered and the customer agrees about the problem and proposed solution then you should make a detailed execution plan. The first step in this journey of making a detailed execution plan is to list the activities and define the activities which need to be done to…

Define Scope

Define Scope Define Scope In this process, the technical team analyzes the requirements from the solution perspective. They need to come up with a clear and unambiguous list of deliverables, acceptance criteria, solution, design, and the architecture of the final system. What is possible or not possible, discussing and negotiating solutions with technical team and…

Determine Budget

Determine Budget This the process we roll-up the activity cost estimates to milestone level. At this stage, we know how much money is required to achieve which milestone, in the project lifecycle when that money will be required? How the money will be realized (the source)? Budget negotiation for funding requirements against funding available happens…

Develop Project Charter

Develop Project Charter

Develop Project Charter Develop Project Charter process is performed by the . This process is the first process to kick start any project. The primary output of this process is Project Charter. Through this document, the formally authorizes a project manager to apply organizational resources for the success of the project or project phase, whatever…

Develop Project Management Plan

Develop Project Management Plan

Develop Project Management Plan The process of defining, preparing, and coordinating all subsidiary plans and integrating them into a comprehensive project management plan. A project Management Plan includes Plans (Subsidiary) from 9 Knowledge Area (Requirements management plan, Process improvement plan, Change management plan, Configuration management plan, etc) All Baselines (Scope baseline, Schedule baseline, Cost baseline)…

Develop Schedule

Develop Schedule Develop Schedule is the last planning process of time management knowledge area. So it is the final stage of schedule development. The only purpose of this process is to make a project schedule that is doable and acceptable to all the relevant stakeholders. Thus schedule baseline is the output of this process. But…

Direct and Manage Project Work

Direct and Manage Project Work Direct and Manage Project Work The process of leading and performing the Work defined in the project management plan and implementing approved change requests to achieve the project’s objectives. Following activities need to be performed under this process. Perform activities planned to accomplish project’s objective Create project deliverables Staff, train…

Enterprise Environmental Factors

Enterprise Environmental Factors Enterprise Environmental Factors (EEF) are constraints imposed by the project’s environment on the project. The project environment may be related to vendors, customers any other partners, or a project management company. Constraints imposed restricts the options to be exercised by the project team to make decisions or do the project work in…

Estimate Activity Durations

Estimate Activity Durations Estimating the time required (in hours, days, or weeks). It is suggested that you estimate duration in productive hours. If you are estimating in days or weeks then you should not include non-productive hours, weekly offs, availability of more people to complete the work earlier. For example, to fix a door in…

Estimate Activity Resources

Estimate Activity Resources Estimating the type and number of resources required to perform the identified activities. You may be thinking that why the sequence activities process is earlier than this process. From our experience, we know that the activity’s sequence impacts the type and number of resources required. If two activities A & B, which…

Estimate Costs

Estimate Costs This is the second process of the cost management knowledge area. The process of developing an approximation of the monetary resources needed to complete the project activities. Following activities should be done as a part of this process. The cost of every activity is estimated by adding the cost of all the resources…

Expert Judgement

Expert Judgement

Expert Judgement PMBOK is an industry-agnostic project management standard. PMBOK 6th Edition defines 49 processes to manage a project. Every process has defined input, output, . But we know that the tools and techniques required to manage a project also depend upon the industry for which we are doing a project. To do the industry-specific…

Initiating Process Group

Initiating Process Group Initiating Process Group is the first process group in the PMBOK. But it does not mean all the activities of the processes of this process group are done only once and that too at the start. Some of the activities under the 2 processes of this process group are done during the…

Interpersonal and Team Skills

Interpersonal and Team Skills “Interpersonal and Team Skills” is one of the most powerful tools and techniques of a project manager. This is used in 20 processes of PMBOK 6th Edition. PMBOK standard expects a project manager to be aware of these techniques and practice them effectively whenever the of these arises in a project…

Manage Project Knowledge

Manage Project Knowledge We know the OPA (Organizational Process Assets) of the organizations contains precious knowledge but the problem is how to use that knowledge that is lying on some servers? Manage Project Knowledge process enables that knowledge so that it is easily able to the project team. You may have noticed that somebody creates…

Meetings

Meetings Meetings with stakeholders help us understand their viewpoint which is critical for making decisions. There are different types of meeting in a project. Whenever PMBOK is referring to Meeting as a tool and technique it may be any of the following meetings. F2F Virtual Formal Informal Standup Meeting Kickoff Meetings Adhoc Meeting Review Meeting…

Organizational Process Assets

Organizational Process Assets We need to learn from our experiences in the project and others’ experiences within the team and the organization. Otherwise, in today’s cutting edge technology we cannot effort to build everything from the scratch. Organization Process Assets (OPA) is the collection of all the learning at the organization level. Beyond the project,…

Perform Integrated Change Control

Perform Integrated Change Control

Perform Integrated Change Control Perform Integrated Change Control A project exists to address the change. Project Management is influenced heavily by change management. It is almost impossible to complete a project successfully without taking a change request. But if you do not control the changes in a systematic way, then you will never to able…

Plan Cost Management

Plan Cost Management Plan cost management is the first process of the cost management knowledge area. This process documents the answer to the following questions. How the estimation of the planned activities will be performed? How the budget will be prepared? What are the different types of costs that should be part of the cost…

Plan Schedule Management

Plan Schedule Management Plan schedule management is the first process of the Time Management Knowledge Area. In this process, you need to prepare a plan which will help you in preparing and managing the schedule. The output of this process is . The schedule management plan describes how, who, when, tools, metrics of schedule planning,…

Plan Scope Management

Plan Scope Management Plan scope management is the first process of the Scope Management Knowledge Area. In this process, you need to prepare a plan which will help you managing scope and requirements. The output of this process are & . describes how, who, when, tool, metrics of scope planning, and scope control. describes how,…

Procurement Documentation

Procurement Documentation If the project is procuring services or products from other organization then we project team needs to create some documents which help them in knowing the answer of many questions like below, but not limited to these. What exactly is needed? Why do we they need it from other organization? What should be…

Project Charter

Project Charter

Project Charter The project charter document is prepared and signed by the project sponsor. Due to any reason if a project sponsor is not handing over this document to the project manager at the start of the project then the first thing a project manager does is make this document with all the information available…

Project Communication Management

Project Communication Management

Project Communication Management Most of the time project managers spend in communication. Communication does not mean only writing, speaking, explaining, justifying, and defending. It is just one part of communication. Communication means listening, comprehending, analyzing, and then responding. For effective communication, a project manager needs to understand the following aspects of communication Who should be…

Project Cost Management

Project Cost Management

Project Cost Management A project is not like typical operations which earn money for the organization, during the life of a project. Projects are funded by a sponsor based on the benefits which he perceives. A project exists to create a unique product, service, or results. This output of the project is useful only after…

Project Documents

Project Documents There are many types of project documents and there are different industry-specific names for those. But to avoid confusion and standardize the naming of those document PMBOK has come of with this generic list of project documents. Content of these documents may vary from one organization to another, or one industry to another…

Project Integration Management

Project Integration Management

Project Integration Management All the processes and activities needed to identify, define, combine, unify, and coordinate the various processes and project management activities within the Project Management Process Groups are part of this knowledge area. This knowledge area has 7 processes. Process Group Process Name Initiating Develop Project Charter Planning Develop Project Management Plan Executing…

Project Management Information System

Project Management Information System   Project Management Information System (PMIS) Tools & Technique can be any software or physical system used to manage the project information. If your project is extremely simple and small duration then your project diary can serve the purpose. But when a project becomes larger, complex, and involves multiple stakeholders, multiple…

Project Management Plan

Project Management Plan

Project Management Plan Template Project Management Plan Detail Project Management Plan may not be a physically single document but a collection of many documents. This consolidation is done in process. A Project Management Plan should include the following items. All the subsidiary plans from the other 9 Knowledge Areas (Requirements management plan, Process improvement plan,…

Project Procurement Management

Project Procurement Management

Project Procurement Management A project is a catalyst for change. If an organization cannot manage that change independently then they outsource the work to somebody who is more competent or who is the sole supplier of product or services. Sometimes a project can be managed by the organization independently but not by the project manager….

Project Quality Management

Project Quality Management

Project Quality Management Project Quality Management knowledge area has processes and activities of the performing organization that determines quality policies, objectives, and responsibilities so that the project will satisfy the needs for which it was undertaken. It has processes related to quality planning, quality control, and quality assurance. This knowledge area has 3 processes. Process…

Project Resource Management

Project Resource Management

” Project Resource Management PMBOK 6 Changes the name of the knowledge area from “Project Human Resource Management” (PMBOK 5) to “Project Resource Management”. Therefore the scope of this knowledge area extends from Human resources to other resources like material, machines, etc. This knowledge also takes care of the process required to plan, acquire. and…

Project Risk Management

Project Risk Management

Project Risk Management   Project Risk Management knowledge area has the processes required for conducting risk management planning, identification, analysis, response planning, and monitoring and control on a project. This knowledge area has 7 processes. Process Group Process Name Planning Identify Risks Perform Qualitative Risk Analysis Perform Quantitative Risk Analysis Plan Risk Management Plan Risk…

Project Schedule Management

Project Schedule Management

Project Schedule Management Project Schedule Management knowledge area has processes that are required for establishing the policies, procedures, and documentation for planning, developing, managing, executing, and controlling the project schedule. This knowledge area has 6 processes. Process Group Process Name Planning Plan Schedule Management Define Activities Develop Schedule Estimate Activity Durations Sequence Activities Monitoring and…

Project Scope Management

Project Scope Management

Project Scope Management Project Scope Management Knowledge Area has the processes which outline both, the project scope and product scope. Project Scope is the work that needs to be accomplished to deliver a product, service, or result with the specified features and functions. Product Scope is The features and functions that characterize a product, service,…

Project Stakeholder Management

Project Stakeholder Management

Project Stakeholder Management Different people, organization, or interest group have their vested interests in the success or failure of a project. They work as a force either against or in favor of the project. Project Stakeholder Management has processes which helps the project manager in identifying these forces on time and manage their expectation, monitor…

Sequence Activities

Sequence Activities After listing all the activities and identifying we should sequence the activities based on their attributes and make a dependency diagram of project activities. This is called . This is one of the cores of the project’s success. If you do not put dependencies correctly or define dependencies based on assumptions or out…

Tools of Global Executives

Tools of Global Executives This is the interest of any new global executive or would be global executive to know what tools I need to use to perform my job effectively. Below is the list of tools that global executives use mostly. Change Management Programs Core Competencies Customer Segmentation Decision Rights Tools Mergers and Acquisitions…

User Story

User Story

What is a user story? When you are managing a project using agile methodology that time you do not have access to the complete requirements of users. In fact, this is one of the reasons you chose to manage a project using Agile methodology. Therefore, it does not make sense to spend time and try…

Validate Scope

Validate Scope Validate Scope process comes in picture when project’s output is shown to the customer or end-user. In this process, a customer validates the requirement against the baseline and his/her need. Sometimes even if the feature displayed to the customer is part of the scope baseline but that does not meet the need of…

Variance Analysis

Variance Analysis Variance analysis is a technique for determining the cause and degree of difference between the baseline and actual performance. Project performance measurement metrics are used to assess the magnitude of variation from the original scope baseline. Useful Links Variance Analysis https://www.youtube.com/watch?v=SMTa1lZu7Qw

WBS रचना

WBS रचना A WBS (Work Breakdown Structure) is an extremely important document of any project. This document helps customers, management, and project manager in knowing the overall progress of the project. In the absence of WBS, it is not possible to report the project progress like how much work has been done, how much money…

What is a Technical Spike?

What is a Technical Spike? Estimation is the center of agile planning or sprint planning. But you cannot estimate a user story till the time you know what the work is. Sometimes to understand a user story we need to do some research or exploration. For this, the team needs to put extra effort to…

Work Performance Data

Work Performance Data Work Performance Data is input or output in PMBOK processes. It is a raw observation while the process is being performed. There is no meaning of this data. To bring the meaning you need to bring the entire context and analyze the data in that context. Some examples of this can be…

Work Performance Information

Work Performance Information Work Performance Information is the input and output of the PMBOK processes. When Work Performance Data is collected in the monitoring and controlling process, it is analyzed in the context of the process, events, situation, etc. After this, we get some insight, we can conclude some meaning from it. We come to…

आवश्यकताएं एकत्रीकरण

Collect Requirements आवश्यकताएं एकत्रीकरण In this process assigned person(s) needs to collect requirements from the stakeholders. All functional, non-functional, technical, system, quality requirements are collected and documented. All those documents where requirements are documented are collectively called . Depending on the availability of the stakeholders, technical nature of the project, clarity of scope and requirements,…

कार्यक्षेत्र अभिपुष्टि

कार्यक्षेत्र अभिपुष्टि Validate Scope process comes in picture when project’s output is shown to the customer or end-user. In this process, a customer validates the requirement against the baseline and his/her need. Sometimes even if the feature displayed to the customer is part of the scope baseline but that does not meet the need of…

कार्यक्षेत्र नियंत्रण

कार्यक्षेत्र नियंत्रण Control scope is a monitoring and controlling process. In any project especially large, complex, long duration, distributed team project it is possible that changes will go out of control. If the project management team is not able to manage and control the changes then no matter how good your project resources are you…

कार्यक्षेत्र निर्धारण

Define Scope कार्यक्षेत्र निर्धारण इस प्रक्रिया में, तकनीकी टीम समाधान के दृष्टिकोण से आवश्यकताओं का विश्लेषण करती है। उन्हें डिलिवरेबल्स, स्वीकृति मानदंड, समाधान, डिजाइन और अंतिम प्रणाली की वास्तुकला की स्पष्ट और स्पष्ट सूची के साथ आने की जरूरत होती है। इस प्रक्रिया में तकनीकी टीम और ग्राहक के साथ समाधान पर यह चर्चा करना…

कार्यक्षेत्र प्रबंध नियोजन

कार्यक्षेत्र प्रबंध नियोजन Plan scope management is the first process of the Scope Management Knowledge Area. In this process, you need to prepare a plan which will help you managing scope and requirements. The output of this process are & . describes how, who, when, tool, metrics of scope planning, and scope control. describes how,…

गतिविधि संसाधन आकलन

गतिविधि संसाधन आकलन चिन्हित गतिविधियों को करने के लिए आवश्यक संसाधनों के प्रकार और संख्या का अनुमान लगाना। आप सोच रहे होंगे कि इस प्रक्रिया की तुलना में अनुक्रम गतिविधियों की प्रक्रिया पहले क्यों है। हमारे अनुभव से, हम जानते हैं कि गतिविधि का अनुक्रम आवश्यक संसाधनों के प्रकार और संख्या को प्रभावित करता है।…

परियोजना अधिकारपत्र विकास

परियोजना अधिकारपत्र विकास

परियोजना अधिकारपत्र विकास प्रोजेक्ट प्रायोजक द्वारा प्रोजेक्ट चार्टर प्रक्रिया का विकास किया जाता है। यह प्रक्रिया किसी भी परियोजना को शुरू करने की पहली प्रक्रिया है। इस प्रक्रिया का प्राथमिक आउटपुट प्रोजेक्ट चार्टर है। इस दस्तावेज़ के माध्यम से, परियोजना प्रायोजक औपचारिक रूप से एक परियोजना प्रबंधक को परियोजना या परियोजना चरण की सफलता के…

परियोजना कार्य का निर्देशन एवं प्रबंधन

Direct and Manage Project Work परियोजना कार्य का निर्देशन एवं प्रबंधन The process of leading and performing the Work defined in the project management plan and implementing approved change requests to achieve the project’s objectives. Following activities need to be performed under this process. Perform activities planned to accomplish the project’s objective Create project deliverables…

परियोजना कार्य की निगरानी एवं नियंत्रण

परियोजना कार्य की निगरानी एवं नियंत्रण

Monitor and Control Project Work परियोजना कार्य की निगरानी एवं नियंत्रण प्रबंधक हो या ग्राहक या आप, आपको यह कैसे पता चलेगा कि परियोजना स्वीकृत योजना के अनुसार चल रही है? इसका एकमात्र तरीका योजना की प्रगति की निगरानी करना है। परियोजना निगरानी की योजना कहां है? परियोजना प्रबंधन योजना के अन्दर! परियोजना प्रबंधन योजना…

परियोजना ज्ञान प्रबंधन

परियोजना ज्ञान प्रबंधन हम जानते हैं कि संगठनों के OPA (संगठनात्मक प्रक्रिया आस्तियों) में अनमोल ज्ञान है लेकिन समस्या यह है कि उस ज्ञान का उपयोग कैसे किया जाए जो कुछ सर्वरों में छुपा हुआ है? ‘परियोजना ज्ञान प्रबंधन’ प्रक्रिया उस ज्ञान को सक्षम बनाती है ताकि यह प्रोजेक्ट टीम के लिए आसानी से सक्षम…

परियोजना प्रबंध योजना विकास

परियोजना प्रबंध योजना विकास

परियोजना प्रबंध योजना विकास The process of defining, preparing, and coordinating all subsidiary plans and integrating them into a comprehensive project management plan. A project Management Plan includes Plans (Subsidiary) from 9 Knowledge Area (Requirements management plan, Process improvement plan, Change management plan, Configuration management plan, etc) All Baselines (Scope baseline, Schedule baseline, Cost baseline)…

परिवर्तनों का एकीकृत नियंत्रण

परिवर्तनों का एकीकृत नियंत्रण

Perform Integrated Change Control परिवर्तनों का एकीकृत नियंत्रण A project exists to address the change. Project Management is influenced heavily by change management. It is almost impossible to complete a project successfully without taking a change request. But if you do not control the changes in a systematic way, then you will never to able…

बजट निर्धारण

बजट निर्धारण This the process we roll-up the activity cost estimates to milestone level. At this stage, we know how much money is required to achieve which milestone, in the project lifecycle when that money will be required? How the money will be realized (the source)? Budget negotiation for funding requirements against funding available happens…

लागत आकलन

लागत आकलन This is the second process of the cost management knowledge area. The process of developing an approximation of the monetary resources needed to complete the project activities. Following activities should be done as a part of this process. The cost of every activity is estimated by adding the cost of all the resources…

लागत प्रबंध नियोजन

लागत प्रबंध नियोजन “लागत प्रबंध नियोजन” लागत प्रबंधन ज्ञान क्षेत्र की पहली प्रक्रिया है। यह प्रक्रिया निम्नलिखित प्रश्नों के उत्तर का दस्तावेजित बनाती है। नियोजित गतिविधियों का आकलन कैसे किया जाएगा? बजट कैसे तैयार किया जाएगा? लागत के विभिन्न प्रकार क्या हैं जो लागत बेसलाइन का हिस्सा होना चाहिए? लागत सहिष्णुता सीमा क्या होगी? जोखिमों…

शेड्यूल नियंत्रण

शेड्यूल नियंत्रण Once the deliverables and schedule have been promised to the stakeholders. The project team should be committed to complete the planned activities as per the schedule. Monitor the actual time taken to complete the activities, measure the schedule variation if any, compare the variation against the allowed limit, analyze the reasons for variation….

शेड्यूल प्रबंध नियोजन

शेड्यूल प्रबंध नियोजन Plan schedule management is the first process of the Time Management Knowledge Area. In this process, you need to prepare a plan which will help you in preparing and managing the schedule. The output of this process is . The schedule management plan describes how, who, when, tools, metrics of schedule planning,…