Project Stakeholder Management
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Project Stakeholder Management

Project Stakeholder Management Different people, organization, or interest group have their vested interests in the success or failure of a project. They work as a force either against or in favor of the project. Project Stakeholder Management has processes which helps the project manager in identifying these forces on time and manage their expectation, monitor…

Project Risk Management
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Project Risk Management

Project Risk Management   Project Risk Management knowledge area has the processes required for conducting risk management planning, identification, analysis, response planning, and monitoring and control on a project. This knowledge area has 7 processes. Process Group Process Name Planning Identify Risks Perform Qualitative Risk Analysis Perform Quantitative Risk Analysis Plan Risk Management Plan Risk…

Project Quality Management
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Project Quality Management

Project Quality Management Project Quality Management knowledge area has processes and activities of the performing organization that determines quality policies, objectives, and responsibilities so that the project will satisfy the needs for which it was undertaken. It has processes related to quality planning, quality control, and quality assurance. This knowledge area has 3 processes. Process…

Project Schedule Management
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Project Schedule Management

Project Schedule Management Project Schedule Management knowledge area has processes that are required for establishing the policies, procedures, and documentation for planning, developing, managing, executing, and controlling the project schedule. This knowledge area has 6 processes. Process Group Process Name Planning Plan Schedule Management Define Activities Develop Schedule Estimate Activity Durations Sequence Activities Monitoring and…

Project Integration Management
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Project Integration Management

Project Integration Management All the processes and activities needed to identify, define, combine, unify, and coordinate the various processes and project management activities within the Project Management Process Groups are part of this knowledge area. This knowledge area has 7 processes. Process Group Process Name Initiating Develop Project Charter Planning Develop Project Management Plan Executing…

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Decision Making

Decision Making Decision-making tool & technique is used for prioritization/ranking of actions/ requirements/ alternatives etc. This tool and technique is used in the following processes of PMBOK6. Monitor and Control Project Work Perform Integrated Change Control Collect Requirements Define Scope Validate Scope Estimate Activity Durations Estimate Costs Plan Quality Management Manage Quality Acquire Resources Plan…

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Project Management Information System

Project Management Information System   Project Management Information System (PMIS) Tools & Technique can be any software or physical system used to manage the project information. If your project is extremely simple and small duration then your project diary can serve the purpose. But when a project becomes larger, complex, and involves multiple stakeholders, multiple…

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Agreements

Agreements Agreements are input or output in PMBOK processes. An agreement is a document that is signed between two parties. The agreement may be a legal document (where the legal system is involved) or a mutual document (where two parties are involved bypassing the legal system of the land). If the Agreement is legal then…

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Data Gathering

Data Gathering Data Gathering is a tool and technique used by the project team. Based on the process name and process context it can mean any of the following. Benchmarking Brainstorming Check-sheets Checklists Focus-groups Interviews Market-research Questionnaires-and-surveys Statistical-sampling Data Gathering tool and technique is used by project team during following proceses. Develop Project Charter Develop…

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Meetings

Meetings Meetings with stakeholders help us understand their viewpoint which is critical for making decisions. There are different types of meeting in a project. Whenever PMBOK is referring to Meeting as a tool and technique it may be any of the following meetings. F2F Virtual Formal Informal Standup Meeting Kickoff Meetings Adhoc Meeting Review Meeting…

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Data Representation

Data Representation Data Representation is a tool and technique used in 11 processes (PMBOK6). Based on the process name, context of the process it can mean any of the following techniques. Affinity diagrams Cause-and-effect diagrams Control charts Flowcharts Hierarchical charts Histograms Logical data model Matrix diagrams Matrix-based charts Mind mapping Probability and impact matrix Scatter…

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Benefits Management Plan

Benefits Management Plan Project Benefits Management Plan is one of the subsidiary plan. This plan can include the following sections. Target benefits (e.g., the expected tangible and intangible value to be gained by the implementation of the project; financial value is expressed as net present value); Strategic alignment (e.g., how well the project benefits align…

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Business Documents

Business Documents Business Document is input at many places in PMBOK processes. Based on the process name or process context (industry, project size, organization procedures) this may refer to one of multiple of the following documents. Agreements Bid documents Benefits Management Plan Independent cost estimates Project charter Final report Make-or-buy decisions Procurement statement of work…

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Change Requests

Change Requests Project is an instrument of change. Hence during the project lifecycle changes are inevitable. Therefore Change Request in Project Management is an extremely important process in any project. PMI’s PMBOK helps us handling the change request very carefully throughout the project. As per PMBOK change request is any deviation from the plan which you…

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Plan Stakeholder Engagement

Plan Stakeholder Engagement (Process Summary) This table is based on PMBOK 6th Edition of PMI Inputs Agreements Enterprise Environmental Factors Organizational Process Assets Project Charter Project Documents Project Management Plan Tools & Techniques Data Analysis Data Gathering Data Representation Decision Making Meetings Expert Judgement Outputs Stakeholder Engagement Plan PMBOK 6th Edition Process Summary Table

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Analytical Techniques

Analytical Techniques Due to environmental factors, a project execution may vary from the plan. It is the project manager’s responsibility to identify the amount of variance in comparison to the original plan, determine the root cause, and forecast potential outcomes considering the amount of variance and environmental variables. This work is called “Analytical Techniques”. In…

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Enterprise Environmental Factors

Enterprise Environmental Factors Enterprise Environmental Factors (EEF) are constraints imposed by the project’s environment on the project. The project environment may be related to vendors, customers any other partners, or a project management company. Constraints imposed restricts the options to be exercised by the project team to make decisions or do the project work in…

Project Resource Management
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Project Resource Management

” Project Resource Management PMBOK 6 Changes the name of the knowledge area from “Project Human Resource Management” (PMBOK 5) to “Project Resource Management”. Therefore the scope of this knowledge area extends from Human resources to other resources like material, machines, etc. This knowledge also takes care of the process required to plan, acquire. and…

Project Management Plan
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Project Management Plan

Project Management Plan Template Project Management Plan Detail Project Management Plan may not be a physically single document but a collection of many documents. This consolidation is done in Develop Project Management Plan process. A Project Management Plan should include the following items. All the subsidiary plans from the other 9 Knowledge Areas (Requirements management…

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Organizational Process Assets

Organizational Process Assets We need to learn from our experiences in the project and others’ experiences within the team and the organization. Otherwise, in today’s cutting edge technology we cannot effort to build everything from the scratch. Organization Process Assets (OPA) is the collection of all the learning at the organization level. Beyond the project,…

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Manage Stakeholder Engagement

Manage Stakeholder Engagement (Process Summary) This table is based on PMBOK 6th Edition of PMI Inputs Enterprise Environmental Factors Organizational Process Assets Project Documents Project Management Plan Tools & Techniques Communication Skills Ground Rules Interpersonal And Team Skills Meetings Expert Judgement Outputs Change Requests Project Documents Updates Project Management Plan Updates PMBOK 6th Edition Process Summary Table

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Plan Risk Responses

Plan Risk Responses (Process Summary) This table is based on PMBOK 6th Edition of PMI Inputs Enterprise Environmental Factors Organizational Process Assets Project Documents Project Management Plan Tools & Techniques Contingent Response Strategies Data Analysis Data Gathering Decision Making Interpersonal And Team Skills Strategies For Opportunities Strategies For Overall Project Risk Strategies For Threats Expert Judgement Outputs Change…

Develop Project Management Plan
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Develop Project Management Plan

Develop Project Management Plan The process of defining, preparing, and coordinating all subsidiary plans and integrating them into a comprehensive project management plan. A project Management Plan includes Plans (Subsidiary) from 9 Knowledge Area (Requirements management plan, Process improvement plan, Change management plan, Configuration management plan, etc) All Baselines (Scope baseline, Schedule baseline, Cost baseline)…

Develop Project Charter
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Develop Project Charter

Develop Project Charter Develop Project Charter process is performed by the project sponsor. This process is the first process to kick start any project. The primary output of this process is Project Charter. Through this document, the project sponsor formally authorizes a project manager to apply organizational resources for the success of the project or…

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Control Resources

Control Resources (Process Summary) This table is based on PMBOK 6th Edition of PMI Inputs Agreements Organizational Process Assets Project Documents Project Management Plan Work Performance Data Tools & Techniques Data Analysis Interpersonal And Team Skills Problem Solving Project Management Information System Outputs Change Requests Project Documents Updates Project Management Plan Updates Work Performance Information…

Perform Integrated Change Control
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Perform Integrated Change Control

Perform Integrated Change Control Perform Integrated Change Control A project exists to address the change. Project Management is influenced heavily by change management. It is almost impossible to complete a project successfully without taking a change request. But if you do not control the changes in a systematic way, then you will never to able…

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Implement Risk Responses

Implement Risk Responses (Process Summary) This table is based on PMBOK 6th Edition of PMI Inputs Organizational Process Assets Project Documents Project Management Plan Tools & Techniques Interpersonal And Team Skills Project Management Information System Expert Judgement Outputs Change Requests Project Documents Updates PMBOK 6th Edition Process Summary Table

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Acquire Resources1

Acquire Resources (Process Summary) This table is based on PMBOK 6th Edition of PMI Inputs Organizational Process Assets Project Documents Project Management Plan Tools & Techniques Decision Making Interpersonal And Team Skills Pre-Assignment Virtual Teams Outputs Change Requests Enterprise Environmental Factors Updates Organizational Process Assets Updates Physical Resource Assignments Project Documents Updates Project Management Plan…

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Manage Project Knowledge

Manage Project Knowledge We know the OPA (Organizational Process Assets) of the organizations contains precious knowledge but the problem is how to use that knowledge that is lying on some servers? Manage Project Knowledge process enables that knowledge so that it is easily able to the project team. You may have noticed that somebody creates…

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Plan Resource Management

Plan Resource Management (Process Summary) This table is based on PMBOK 6th Edition of PMI Inputs Enterprise Environmental Factors Organizational Process Assets Project Charter Project Documents Project Management Plan Tools & Techniques Data Representation Meetings Organizational Theory Expert Judgement Outputs Project Documents Updates Resource Management Plan Team Charter PMBOK 6th Edition Process Summary Table

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Control Quality

Quality Control (Process Summary) This table is based on PMBOK 6th Edition of PMI Inputs Approved Change Requests Deliverables Enterprise Environmental Factors Organizational Process Assets Project Documents Project Management Plan Work Performance Data Tools & Techniques Data Analysis Data Gathering Data Representation Inspection Meetings Testing/Product Evaluations Outputs Change Requests Project Documents Updates Project Management Plan…

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Identify Stakeholders

Identify Stakeholders (Process Summary) This table is based on PMBOK 6th Edition of PMI Inputs Agreements Business Documents Enterprise Environmental Factors Organizational Process Assets Project Charter Project Documents Project Management Plan Tools & Techniques Data Analysis Data Gathering Data Representation Meetings Expert Judgement Outputs Change Requests Project Documents Updates Project Management Plan Updates Stakeholder Register…

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Conduct Procurements

Conduct Procurements (Process Summary) This table is based on PMBOK 6th Edition of PMI Inputs Enterprise Environmental Factors Organizational Process Assets Procurement Documentation Project Documents Project Management Plan Seller Proposals Tools & Techniques Advertising Bidder Conferences Data Analysis Interpersonal And Team Skills Expert Judgement Outputs Agreements Change Requests Organizational Process Assets Updates Project Documents Updates…

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Control Procurements

Control Procurements (Process Summary) This table is based on PMBOK 6th Edition of PMI Inputs Agreements Approved Change Requests Enterprise Environmental Factors Organizational Process Assets Procurement Documentation Project Documents Project Management Plan Work Performance Data Tools & Techniques Audits Claims Administration Data Analysis Inspection Expert Judgement Outputs Change Requests Closed Procurements Organizational Process Assets Updates…

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Plan Procurement Management

Plan Procurement Management (Process Summary) This table is based on PMBOK 6th Edition of PMI Inputs Business Documents Enterprise Environmental Factors Organizational Process Assets Project Charter Project Documents Project Management Plan Tools & Techniques Data Analysis Data Gathering Meetings Source Selection Analysis Expert Judgement Outputs Bid Documents Change Requests Independent Cost Estimates Make-Or-Buy Decisions Organizational…

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Monitor Risks

  Monitor Risks (Process Summary) This table is based on PMBOK 6th Edition of PMI Inputs Project Documents Project Management Plan Work Performance Data Work Performance Reports Tools & Techniques Audits Data Analysis Meetings Outputs Change Requests Organizational Process Assets Updates Project Documents Updates Project Management Plan Updates Work Performance Information PMBOK 6th Edition Process…

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Perform Quantitative Risk Analysis

Perform Quantitative Risk Analysis (Process Summary) This table is based on PMBOK 6th Edition of PMI Inputs Enterprise Environmental Factors Organizational Process Assets Project Documents Project Management Plan Tools & Techniques Data Analysis Data Gathering Interpersonal And Team Skills Representations Of Uncertainty Expert Judgement Outputs Project Documents Updates PMBOK 6th Edition Process Summary Table

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Perform Qualitative Risk Analysis

Perform Qualitative Risk Analysis (Process Summary) This table is based on PMBOK 6th Edition of PMI Inputs Enterprise Environmental Factors Organizational Process Assets Project Documents Project Management Plan Tools & Techniques Data Analysis Data Gathering Data Representation Interpersonal And Team Skills Meetings Risk Categorization Expert Judgement Outputs Project Documents Updates PMBOK 6th Edition Process Summary…

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Identify Risks

Identify Risks (Process Summary) This table is based on PMBOK 6th Edition of PMI Inputs Agreements Enterprise Environmental Factors Organizational Process Assets Procurement Documentation Project Documents Project Management Plan Tools & Techniques Data Analysis Data Gathering Interpersonal And Team Skills Meetings Prompt Lists Expert Judgement Outputs Project Documents Updates Risk Register Risk Report PMBOK 6th…

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Monitor Communications

Monitor Communications (Process Summary) This table is based on PMBOK 6th Edition of PMI Inputs Enterprise Environmental Factors Organizational Process Assets Project Documents Project Management Plan Work Performance Data Tools & Techniques Data Representation Interpersonal And Team Skills Meetings Project Management Information System Expert Judgement Outputs Change Requests Project Documents Updates Project Management Plan Updates…

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Manage Communications

Manage Communications (Process Summary) This table is based on PMBOK 6th Edition of PMI Inputs Enterprise Environmental Factors Organizational Process Assets Project Documents Project Management Plan Work Performance Reports Tools & Techniques Communication Methods Communication Skills Communication Technology Interpersonal And Team Skills Meetings Project Management Information System Project Reporting Outputs Organizational Process Assets Updates Project…

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Manage Quality

Manage Quality (Process Summary) This table is based on PMBOK 6th Edition of PMI Inputs Organizational Process Assets Project Documents Project Management Plan Tools & Techniques Audits Data Analysis Data Gathering Data Representation Decision Making Design For X Problem Solving Quality Improvement Methods Outputs Change Requests Project Documents Updates Project Management Plan Updates Quality Reports…

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Control Costs

Control Cost (Process Summary) This table is based on PMBOK 6th Edition of PMI Inputs Organizational Process Assets Project Documents Project Funding Requirements Project Management Plan Work Performance Data Tools & Techniques Data Analysis Project Management Information System To-Complete Performance Index Expert Judgement Outputs Change Requests Cost Forecasts Project Documents Updates Project Management Plan Updates…

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Control Schedule

Control Schedule Once the deliverables and schedule have been promised to the stakeholders. The project team should be committed to complete the planned activities as per the schedule. Monitor the actual time taken to complete the activities, measure the schedule variation if any, compare the variation against the allowed limit, analyze the reasons for variation….

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Plan Scope Management

Plan Scope Management Plan scope management is the first process of the Scope Management Knowledge Area. In this process, you need to prepare a plan which will help you managing scope and requirements. The output of this process are scope management plan & requirement management plan. Scope management plan describes how, who, when, tool, metrics…

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Plan Quality Management

Plan Quality Management (Process Summary) This table is based on PMBOK 6th Edition of PMI Inputs Enterprise Environmental Factors Organizational Process Assets Project Charter Project Documents Project Management Plan Tools & Techniques Data Analysis Data Gathering Data Representation Decision Making Meetings Test And Inspection Planning Expert Judgement Outputs Project Documents Updates Project Management Plan Updates…

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Estimate Activity Durations

Estimate Activity Durations Estimating the time required (in hours, days, or weeks). It is suggested that you estimate duration in productive hours. If you are estimating in days or weeks then you should not include non-productive hours, weekly offs, availability of more people to complete the work earlier. For example, to fix a door in…

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Estimate Activity Resources

Estimate Activity Resources Estimating the type and number of resources required to perform the identified activities. You may be thinking that why the sequence activities process is earlier than this process. From our experience, we know that the activity’s sequence impacts the type and number of resources required. If two activities A & B, which…

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Sequence Activities

Sequence Activities After listing all the activities and identifying [glossary slug=’ activity-attributes’]activity attributes we should sequence the activities based on their attributes and make a dependency diagram of project activities. This is called project schedule network diagram. This is one of the cores of the project’s success. If you do not put dependencies correctly or…

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Plan Schedule Management

Plan Schedule Management Plan schedule management is the first process of the Time Management Knowledge Area. In this process, you need to prepare a plan which will help you in preparing and managing the schedule. The output of this process is schedule management plan. The schedule management plan describes how, who, when, tools, metrics of…

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Develop Team

Develop Team (Process Summary) This table is based on PMBOK 6th Edition of PMI Inputs Enterprise Environmental Factors Organizational Process Assets Project Documents Project Management Plan Tools & Techniques Colocation Communication Technology Individual And Team Assessments Interpersonal And Team Skills Meetings Recognition And Rewards Training Virtual Teams Outputs Change Requests Enterprise Environmental Factors Updates Organizational…

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Manage Team

Manage Team (Process Summary) This table is based on PMBOK 6th Edition of PMI Inputs Enterprise Environmental Factors Organizational Process Assets Project Documents Project Management Plan Team Performance Assessments Work Performance Reports Tools & Techniques Interpersonal And Team Skills Project Management Information System Outputs Change Requests Enterprise Environmental Factors Updates Project Documents Updates Project Management…

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Plan Communications Management

  Plan Communications Management (Process Summary) This table is based on PMBOK 6th Edition of PMI Inputs Enterprise Environmental Factors Organizational Process Assets Project Charter Project Documents Project Management Plan Tools & Techniques Communication Methods Communication Models Communication Requirements Analysis Communication Technology Data Representation Interpersonal And Team Skills Meetings Expert Judgement Outputs Communications Management Plan…

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Define Scope

Define Scope Define Scope In this process, the technical team analyzes the requirements from the solution perspective. They need to come up with a clear and unambiguous list of deliverables, acceptance criteria, solution, design, and the architecture of the final system. What is possible or not possible, discussing and negotiating solutions with technical team and…

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Collect Requirements

Collect Requirements Collect Requirements In this process assigned person(s) needs to collect requirements from the stakeholders. All functional, non-functional, technical, system, quality requirements are collected and documented. All those documents where requirements are documented are collectively called requirement documentation. Depending on the availability of the stakeholders, technical nature of the project, clarity of scope and…

Monitor and Control Project Work
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Monitor and Control Project Work

Monitor and Control Project Work Monitor and Control Project Work How the management or customer or you will come to know that whether the project is going as per the approved plan? The only way is to monitor the progress against the plan. Where is the plan for monitoring? In the project management plan! The…

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Direct and Manage Project Work

Direct and Manage Project Work Direct and Manage Project Work The process of leading and performing the Work defined in the project management plan and implementing approved change requests to achieve the project’s objectives. Following activities need to be performed under this process. Perform activities planned to accomplish project’s objective Create project deliverables Staff, train…

Project Scope Management
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Project Scope Management

Project Scope Management Project Scope Management Knowledge Area has the processes which outline both, the project scope and product scope. Project Scope is the work that needs to be accomplished to deliver a product, service, or result with the specified features and functions. Product Scope is The features and functions that characterize a product, service,…

Project Communication Management
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Project Communication Management

Project Communication Management Most of the time project managers spend in communication. Communication does not mean only writing, speaking, explaining, justifying, and defending. It is just one part of communication. Communication means listening, comprehending, analyzing, and then responding. For effective communication, a project manager needs to understand the following aspects of communication Who should be…